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Equality Charters Officer - £15.79ph plus Hol Pay - Central London
Description

Equality Charters Officer - £15.79ph plus Hol Pay - Central London

Start ASAP for 8 weeks initially

Are you an Administrator with excellent organisational skills? Would you love the opportunity to work within a top London University? If so read on.

MAIN PURPOSE OF THE JOB

The major tasks and responsibilities of the post are in the areas of administration, coordination of meetings, writing minutes, writing and managing content for institution and Faculty web pages and other communications in support of any related initiatives or activities.

MAIN DUTIES

  • In the immediate run up to application submission this will mainly involve document management, collating feedback, and tracking down additional information. Thereafter, as follows:
  • Update Institute and Faculty representatives on progress of applications in the run up to submission
  • Update Institute and Faculty representatives on initiatives and activities as relate to any action plans resulting from past or contributing to upcoming application submissions
  • Arrange and minute meetings (i.e. self-assessment team) for each Faculty and Institution gatherings
  • Maintain mailing lists and newsletters for equality, diversity & inclusion networks
  • Produce and disseminate minutes, agendas and other documents as required in a timely fashion
  • Update web based information, leaflets and any other relevant information sources as required
  • To take part in cross department initiatives
  • To be cognizant of equality, diversity and inclusion matters across the School
  • To recruit and co-ordinate staff and student volunteers as needed for events, initiatives or other activities
  • To co-ordinate the equality, diversity and inclusion network sharing centrally-led/generated developments
  • To build relationships and collaborate across departments, to ensure they are aware of initiatives and activities that have come as an output of any charter work
  • Act as a point of contact for Faculty representatives with broader EDI queries
  • Coordinate and monitor the actions following each meeting sending reminders where necessary
  • Collate, collect and prepare data sets for further analysis
  • Disseminate information on equalities initiatives, activities and events
  • Process invoices and payments to suppliers using correct account and project codes,
  • Following up with the Finance Department to ensure payments are promptly processed
  • Arrange logistics for any meetings including appropriate and timely room bookings, catering and technical or A/V support
  • To coordinate the delivery of equality, diversity and inclusion initiatives
  • Draft agendas, supporting papers and minutes for meetings
  • Collate and report on aspects of good practice in policies, procedures, initiatives and activities to share internally when required

PERSON SPECIFICATION

  • Experience of working with colleagues at all levels within the organisation and external stakeholders;
  • Experience of committee management, including preparing papers, taking minutes and following up action points;
  • Experience of administrative work, including typing, co-ordinating diaries and organising meetings
  • Experience of working in an academic environment and working closely with academic staff
  • Working on large data sets in a confidential environment
  • Knowledge of IT skills, including use of word processing packages and presentations
  • Skilled in use of Excel to analyse data sets
  • Good written communication skills for drafting content for the web and publicity materials
  • Organisational skills; the ability to coordinate and prioritise a workload across multiple teams
  • Ability to work without supervision, take initiative and solve problems
  • Interest and experience in the topics of equality, inclusion and diversity
  • Commitment to strategic priorities of diversity and inclusion and the ability to work harmoniously with colleagues and students of all cultures and backgrounds
  • Display a professional attitude towards colleagues, students and others
  • The ability to establish and maintain effective working relationships

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Job Details
Job Ref: 402896542
Hours: Not Specified
Location: London, United Kingdom
Working Term: Not specified
Salary: British Pound . GBP British Pound . GBP 15.79-15.79 Annual Annual